Job title: Specialist, Payroll, Ops
Company: Gategroup
Job description: We’re looking for motivated, engaged people to help make everyone’s journeys better.
Position Summary:
This position is integral to the unit with responsibilities focused on payroll but includes other responsibilities in payroll and billing. Working with the Controller and Senior HR Manager, you will be the principal force processing payments and benefits and ensure payroll operations is compliant with federal and provincial policies as well as the collective bargaining agreement. Other responsibilities will include auditing billing as well as processing invoices in SAP and tracking that payments are made.
Essential Duties and Responsibilities:
- Ensure timely and accurate processing of biweekly payroll for union employees in Kronos
- Ensure and maintain compliance with the collective bargaining agreement and government regulations
- Respond in a timely manner to payroll inquires/requests
- Preparing CRA/pension/union dues payment requisitions and backup for head office
- Ensure adherence to vacation policies and track vacation earned/ taken for all employees
- Ensure correct processing for benefit suppliers
- Enter and update employee master files such as rate changes, terminations, retroactive payments, and new hires
- Assist with the development of policies, procedures, and internal controls to ensure compliance with collective agreement, federal and provincial legislation
Other Duties and Responsibilities:
Accounts Receivable Functions
- Reconcile daily revenue with customer
- Daily backflush entry in SAP
- Prepare ad hoc reports relating to revenue and accounts receivable
- Prepare invoices and inputting into SAP or other customer websites
- Perform month end activities to ensure all ad hoc invoices are entered into the system
Accounts Payable Functions
- Completes processing of all accounts payable invoices and ensure all invoices are tracked and reconciled
- Review, code and enter accounts payable invoices into SAP
- Filing of invoices and other documents
- Research and resolve accounts payable issues with vendors
- Report weekly and monthly OPEX reports to the Controller
- Assist internal departments with accounts payable inquiries
- Completes month end accruals by reviewing standard invoices that are paid on a monthly basis and accruing for those not received by entering on spreadsheet.
Education:
- High School Diploma or GED required.
- Associates Degree in Accounting, Finance or Business preferred.
Work Experience:
- 2 to 3 years of payroll experience in a unionized environment
- Experience with Ultimate Software (Workday) and Kronos is preferred.
Job Skills:
- Ability to plan & organize work schedules, establish workload priorities and perform assigned tasks in a timely manner.
- Strong organizational skills with the ability to prioritize responsibilities and multi-task
- Strong interpersonal skills, interacts well with multiple departments as required
- Knowledge of employee tax setup based on live/work jurisdictions.
- Must be proficient with spreadsheets and database query skills.
- Experience with SAP is an asset.
- Experience with Kronos is an asset
- Excellent customer service.
- Detail-oriented.
Communication Skills:
- Effective oral and written communication skills.
- Must have the ability to communicate and disclose data in an accurate manner
- Must be able to communicate effectively with management team and staff.
Certificates, Licenses and Registrations:
- Payroll Compliance Practitioner certification or is a PCP candidate working towards certification from the Canadian Payroll Association
Travel:
- None
Environmental Requirements:
- Regular office environment
Organization Structure
- Direct Line Manager (Title): Senior Manager, Human Resources
- Dotted Line Manager (Title, if applicable): Controller, Finance
- Number of Direct Reports: 0
- Number of Dotted Line Reports: 0
- Estimated Total Size of Team: 3 to 4
Demonstrated Competencies to be Successful in the Position:
- Thinking – Information search and analysis, problem resolution skills
- Engaging – understanding others, team leadership, developing people
- Inspiring – influencing and building relationships, motivating and inspiring, communicating effectively
- Achieving – delivering business results under pressure, championing performance improvement, customer focus
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Candidates will be required to go through a criminal background check.
gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other ground under applicable law.
Gate Gourmet Canada Inc. is pleased to accommodate applicants who have a disability up to the point of undue hardship during the recruitment, assessment and selection process. Please inform our Recruitment Team if you require a disability-related accommodation to participate in the recruitment process.
If you want to be part of a team that helps make travel and culinary memories, join us!
Expected salary:
Location: Vancouver, BC
Job date: Wed, 29 Nov 2023 00:13:27 GMT
