Job title: Project Lead, Equity Office
Company: Concordia University
Job description: Position Number: 50021027
Department: Equity Office
Grade: GR12
Campus: Sir George Williams (Downtown)
Salary: $76,468.50 – $91,341.36 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: January 23, 2024
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: This posting represents a one-year contract.
SCOPE
Reporting to the Executive Director, Equity, the incumbent provides strategic advice, project management and operational support to the Executive Director of Equity with respect to equity promoting initiatives such as the Active Listener Network, Equity Office training and programming, and other projects responding to emerging and complex equity needs. The incumbent also plays a key role in the development and delivery of online modules related to special equity topics in line with the Equity Office approach and direction and informed by internal and external expertise.
PRIMARY RESPONSIBILITIES
- Research, analyze and keep up to date on emerging equity issues, priorities and programming across the larger Montreal community and other Canadian universities.
- Coordinate and support the administration of Equity Office training offerings, programming and initiatives as directed and prioritized by the Executive Director.
- Manage and coordinate the agenda, scheduling, communications (including websites) and any related documentation of committees, working groups, advisory groups and other bodies chaired or convened by the Executive Director of Equity.
- Prepare and provide written and/or oral briefings for meetings to ensure the Executive Director are informed of matters.
- Work closely with University Communications Services to ensure credibility and accuracy of information and development of materials related to the work of the Equity Office.
- Contribute to the strategic planning for the Equity Office’s processes and recommend improvements to existing procedures and policies.
- Organize, coordinate and document special projects and events related to the Equity Office.
- Prepare dossiers, including the creation, compilation, and analysis of information from multiple sources of input.
- Compose communication (letters, e-mails, memos, fax responses, reports) and follow up on related matters.
- Develop, plan, coordinate, monitor and manage different projects, activities, and special events simultaneously.
- Liaise with internal and external organizations and stakeholders.
- Recommend and establish mechanisms and processes to regularly inform internal and external stakeholders about Equity Office activities to build awareness and engage participation.
- Ensure that electronic and paper documents are filed and/or properly stored and archived in accordance with University policies. Manage confidential and sensitive documents and dossiers.
- Contribute to preparation of reports, including detailed account of consultations carried out, project activities delivered, analysis of trends, costs, recommendations, priorities, objectives, valuable information for effective planning.
- Represent the Executive Director on university bodies and/or accompany the Executive Director to committee meetings upon request.
- Perform other duties in support of the Equity Office
QUALIFICATIONS
- Bachelor’s degree in a field relevant to primary responsibilities and four to seven years related experience.
- Experience in project coordination in a university environment.
- Experience in providing advice and support to senior management.
- Experience in project and event planning, organization and delivery.
- Good knowledge of (Level 4) spoken and written English and French in order to deal with complex situations in both official languages.
- Good knowledge (Intermediate level) of Microsoft office suite (EXCEL & Word)
- Excellent interpersonal, facilitation, organizational, communication, and team-building skills.
- Aptitude to work in a customer/service-oriented environment as both a member of a team and independently.
- Superior ability to maintain a high degree of professionalism and discretion.
- Diligent attention to detail.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
Expected salary: $76468.5 – 91341.36 per year
Location: Quebec City, QC
Job date: Fri, 12 Jan 2024 03:31:19 GMT
