Job title: Talent Coordinator, Employment and Organizational Effectiveness
Company: Concordia University
Job description: Position Number: 50020113 / P7033
Department: Human Resources
Grade: GR10
Campus: Sir George Williams (Downtown)
Salary: $66,851.00 – $77,525.00 per annum
Union/Association/HR Policy: ACUMAE
Posting deadline: November 23, 2023
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: This posting represents a maternity leave replacement until April 5, 2025.
SCOPE
Reporting to the Manager, Employment, the incumbent is responsible for supporting our recruitment activities by carrying out such activities as posting process, candidate screening, verifications and advertisement strategy, as well as coordinating projects within the Employment and Organization Effectiveness Unit, Human Resources or within the University.
PRIMARY RESPONSIBILITIES
- Work in close collaboration with Employment Advisors by: drafting and/or updating job vacancy notices, screening resumes for pre-selection, screening candidates by telephone if required, and carrying out pre-employment verifications such as reference checks and/or background verifications. In the talent module, the Talent Coordinator will also move candidates through the talent pipeline.
- Primary point of contact for requisitioning process for non-academic personnel which includes responding to hiring manager’s query and any follow ups required with internal units.
- Oversee the posting process for all non-academic positions; this includes creation of job postings, ensuring revisions and approvals from the hiring managers, ensuring translation is done by appropriate service and posting positions to internal and external websites; oversee the lifecycle of the posting such as effective dates, expiry and renewals/extensions.
- Administer incoming recruitment documentation to ensure completeness and accuracy of information for effective internal governance.
- Undertake, create and manage continuous improvement and special projects for EOE and Human Resources through research and, data collection on employment related issues; these projects can include a variety of topics such as updating salary calculation sheets and the use of new recruitment tools (ex. employment verifications) or creation of processes for university initiatives or obligations, benchmarking with other universities or organizations for work processes, procedures, etc.
- Research issues for the Manager and the Executive Director (includes creation, compilation and analysis of data and information in preparation of external and internal dossiers); prepare dossiers/special project reports (this requires input from a wide variety of individuals, research on a wide variety of topics and compilation, analysis and synthesis of data and information).
- Support requests for internship placements as well as casual labour at Concordia by maintaining database and matching applicants and host departments; this process includes screening applicants and following up on assignments.
- Act as backup to the Employment Assistant, during their absence if required.
- Perform other duties as required.
QUALIFICATIONS
- Bachelor’s Degree in a relevant field (Human Resources, Administration or Business) and two to four years of relevant experience.
- CHRP designation is highly desirable.
- Good knowledge (Intermediate level) of Word, Excel and PowerPoint; ability to work with Outlook and to research information using the internet; experience in creating and managing organizational charts.
- Familiarity with different Human Resources Information System (HRIS), specifically Success Factors, is an asset.
- Very good knowledge (Level 5) of spoken and written English and good knowledge (Level 4) of spoken and written French.
- Excellent organizational skills and ability to multitask; ability to work in a team.
- Ability to work autonomously and to be discreet when discussing confidential information.
- Excellent communication and interpersonal skills.
- Self-starter with problem-solving skills, and the ability to motivate people.
- Excellent analytical and critical thinking skills; sound judgement.
- Proven leadership, team building and influencing skills.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
Expected salary: $66851 – 77525 per year
Location: Quebec City, QC
Job date: Sun, 12 Nov 2023 01:13:50 GMT
