Job title: Human Resources Specialist
Company: The Care Group
Job description: This is an on-site position at Head Office in Coquitlam – 5 days per week – Monday – Friday business hours.
The Human Resources (HR) Specialist manages the day-to-day operations of the Human Resources Office. The HR Specialist works collaboratively with our leadership team and various stakeholders to assist with HR projects, policy creations and employee relations experience. In addition, the HR Specialist will be working at the heart of people operations, processes, recruitment initiatives, and everyday tasks that make The Care Group (TCG) the preferred Employer
Specific Duties and Responsibilities:
- Assist with recruitment initiatives and understanding the company needs, objectives and goals through candidate screening and phone interviews, ensure candidate has a valid status to work in Canada/ability to get a valid work permit
- Assist in managing all job postings for the company in JazzHR
- Coordinate interviews for the leadership team, gathering interview feedback from both the candidate and the hiring manager
- Perform reference checks
- Assist with the day-to-day operations of our internal Human Resources department
- Create and modify job descriptions
- Draft, review, and coordinate employment contracts for VP and/or Director of HR to review and sign.
- Prepare paperwork and schedules for a smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
- Coordinate with IT to ensure new employees have the equipment needed and their account is set up properly.
- Execute the offboarding process for terminated employees. This includes liaising with IT, Payroll, Finance, and applicable leadership team.
- Responsible for ensuring all new hires have signed and provided all documentation required in their first week.
- Coordinate and assist the leadership team to manage a robust onboarding process using Microsoft list
- Suggest new procedures and policies for improving employee experience as well as the efficiency of the HR department and company
- Be a key stakeholder and team member that plays a critical role in The Care Group (TCG) culture
- Updating HR documents and staff records and prepare monthly dashboard turnover reports.
- Participation and execution of our company presence at various career fairs
- Coordinate employee engagement survey and actions feedback
- Assist in the communication, interpretation, and upkeep of employee handbook, employee/company directory, and organizational chart, and contribute to policy development
- Assist in the implementation HR programs, policies, and procedures.
- Coordinate employee performance management and annual reviews
- Handle administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information system and audits for accuracy and compliance
- Provide a dedicated and effective HR advisory service to leadership team and employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relation matters
- Work closely with our immigration consultant in providing accurate documents for LMIA sponsorship application
- Policy development and documentations
- Foster strong relations and set a positive example for others to follow
- Drive positive change initiatives to enhance company culture and employee engagement
- Advise leadership and employees on the interpretation of human resources policies, procedures, team member guidebook, benefits programs, and collective agreements.
- Company employee communication
- Manage social media platforms – develop strategies to increase awareness tailored to each of our home, and aligned with TCG mission, vision, and values
- Posting, monitoring, and producing contains, reviewing analytics in collaboration with VP of Operations for our social media presence.
- Collaborate with VP and Director of HR on scheduled posts and responding to comments and messages on social media
- Participate in the development of HR objectives and systems, including metrics, queries, and ongoing reports for company requirements
- Participates in developing department goals, objectives, and systems.
- Participates in administrative staff meetings and attend other meetings and seminars
- Participate in succession and development initiatives
- Provides necessary education and material to managers and employees including workshops, manuals, employee handbooks, and standardized reports.
- Perform other duties as assigned.
Education, Skills and Experience Required:
- 1-2 year of HR Specialist experience
- A degree, diploma or certificate in Human Resources or a related field
- Strong experience with multiple union Collective Agreements and Provincial employment standards and legislation
- Experience implementing HR Projects
- Strong tech skills, including MS Office, Word, Excel, Teams is a must
- Excellent communication and interpersonal skills
- Aptitude for problem-solving and thorough knowledge of HR procedures and policies
- Ability to manage time effectively and prioritize tasks with minimal supervision
- Ability to operate with high level of integrity and confidentiality
- Physically and mentally able to perform the duties of the job in the working environment
- Resourceful mindset and an impeccable attention to detail
- Ability to build internal relationship with individuals at all levels, as well as external relationship with local agencies ad post -secondary institutions
- Strong teamwork and interpersonal skills, is a must
- Preferred background in long term care environment
- A great sense of humor
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Expected salary:
Location: Coquitlam, BC
Job date: Wed, 20 Dec 2023 23:39:24 GMT
