Job title: Commercial Team Assistant
Company: British Paralympic Association
Job description: JOB TITLE: Commercial Team Assistant
REPORTS TO: Commercial & Philanthropy Manager
RESPONSIBLE FOR: No line management responsibilities
TYPE OF CONTRACT: Full time, Fixed Term 10-month contract
SALARY BAND: c. £21,000-£23,000pa
HOURS OF WORK: Such hours as are necessary to fulfil the duties. This will involve a minimum of 35 hours per week and include work in evenings and weekends as required.
LOCATION: Hybrid working between London and home based.
BPA Office: 101 New Cavendish Street, W1W 6XH
Minimum 2 days based in the office (to be agreed with Line Manager). All staff meetings held in the London Office once a month. Travel may also be required in the UK.
JOB PURPOSE:
The role will provide vital support to the Commercial Team in the run up to and during the Paris 2024 Paralympic Games. It will support across all departmental areas including corporate partnerships, philanthropic fundraising and new business. This will be a London based role at Games time.
KEY RESPONSIBILITIES IN DETAIL:
Commercial Team Support
- Supporting the Commercial Team’s planning for activity during Paris 2024 Paralympic Games which may include
o collating detailed guest information required from attendees on hospitality programme
o managing deadlines for information being submitted
o sending invitations and tracking RSVPs for events
o researching travel times, costs, and food and beverage options
o organising tickets to named guests on the hospitality programme
o managing the distribution of gift packs to key stakeholders, ensuring excellent presentation and accuracy of delivery
o being a support to the leads in each respective area
- Organise Commercial Team meetings, take notes, follow up on action points
- Support Commercial Manager(s) and Officer(s) with account management of our Corporate Partners e.g. arranging meetings, taking meeting notes, supporting partner activations and organising logistics of athlete appearances or “Come and Try” sport sessions
- Aiding in content capture for example taking and filing photographs, running post-event surveys and tracking results, and creating Case Study summaries of key Partnership activities
- Supporting the delivery of our Beyond the Podium diversity and inclusion events which may include sending invitations, tracking RSVPs, meeting and greeting speakers or organising room set up (such as branding and stationary) on the day
- Where necessary, support the Commercial Director and team with the new Corporate Partner acquisition process e.g. researching prospects, researching sector and sponsorship trends, creating pitch materials, arranging meetings, maintaining pipeline database working with both the Commercial Director and the new business consultant.
- From time to time and under the supervision of the Commercial and Philanthropy Manager provide support for other Commercial Team members across the full range of Team activities.
- At all times being an active participant in meetings and other team activity, showing an understanding of team priorities and passion for reaching our objectives
PERSON SPECIFICATION
ROLE REQUIREMENTS
Due to its engagement with the ParalympicsGB teams at the Summer Games, an assessment process may be undertaken to determine whether or not the post-holder requires a DBS Disclosure and Barred (DBS) List check.
TECHNICAL COMPETENCIES
Essential
- Educated to A level standard, or similar equivalent level work experience
- Computer literate with the ability to use Microsoft Office, specifically: Outlook, Word, and Powerpoint, with an understanding of database and spreadsheet systems.
- Numerically accurate with a good eye for detail.
- Office based work experience in a sales, commercial or marketing environment
Desirable
- Event management experience
- Familiarity with Salesforce Marketing Cloud or other CRM system
- Advanced Powerpoint
- Direct sales or customer-facing experience
JOB RELATED COMPETENCIES
Communication
Essential
- Clearly conveying information and ideas in person and in written documents, in a manner that engages people’s attention and helps them understand and retain the message.
- Demonstrable experience of dealing effectively, and building relationships, with people at all levels.
- Ability to follow instructions independently, and escalate or ask questions when needed
Work Standards
Essential
- Sets standards of excellence with attention to presentation and detail
- Proactive for all actions
- Takes responsibility for own actions
- Ability to deal with and prioritise a number of tasks at one time
Contributing to Team Success
Essential
- Actively participating as a member of team to move the team forward toward the completion of goals.
- Supportive of other team members
- Solution focussed
- Empathy with the charitable vision of the organisation
Desirable
- Lived experience of disability
- General knowledge of disability sport
- A passion for sport.
OUR VALUES
ParalympicsGB is an organisation with a unique role and key responsibilities within the UK high performance system. Delivery of our ambitions very much relies on both working with, and through others, and by focussing on our two strategic priorities: taking the best prepared team to each summer and winter Games; and inspiring social change.
As an organisation we are committed to three values: excellence, respect and integrity. Every ParalympicsGB employee is expected to adhere to:
Excellence
Everything we do at ParalympicsGB reflects our ambition to be world leading. We care deeply about what we do and bring a flexible, positive, and progressive approach to our interactions with others. Like the athletes that we support, we will always challenge ourselves and others to do better.
Respect
Our relationships with each other, our partners and the wider community are based on respect, trust, and a deep-seated belief in diversity, inclusion and the value of our differences.
Integrity
We demand the highest standards from ourselves and others, seeking always to do the right thing and to engage with openness and transparency in all that we do.
How to apply
Commercial Team Assistant This is a fixed term position with a salary of circa £21k-£23k per annum plus paid holiday, flexible working and benefits package. About us We are the British Paralympic Association (BPA), now mainly known as ParalympicsGB. As the National Paralympic Committee for Great Britain, it is our responsibility to select, prepare, enter, fund and manage the ParalympicsGB team at Summer and Winter Paralympic Games. We also promote the success of the athletes to inspire wider societal change; our aim is an environment for disabled people in the UK that is genuinely inclusive in sport and society With the excitement of the Tokyo Paralympic Games and the Beijing Winter Games still fresh in our minds, and with preparations for Paris 2024 well under way, there could not be a more exciting time to join us! We offer a wide range of benefits including: pension, cycle to work scheme, employee assistance programme, private healthcare and a generous holiday entitlement. We are based in accessible, modern offices in the heart of London. We also have a ‘performance hub’ on campus at Loughborough University. We have a flexible approach to working patterns. This commitment to flexibility in how we work, when we work and where we work is an important feature of life at the BPA and we will do all we can to help you work in a way that suits you within organisational needs. Come and meet us, we’re great to work with. In a recent survey, when asked what was great about working at the BPA, staff said the following: “There is a real sense of team and a real sense of pride throughout the organisation. People really work well together”; “Being part of an organisation with real impact and purpose, working alongside really kind and talented people”; “It’s a great environment to work in and you have the knowledge that you are making a difference”. About you – Our partners are critical to the success of our organisation, and the year of the Paralympic Games sees the pinnacle of their activity. You will be joining the Commercial Team at an exciting and busy time, as we scale up our team to manage marketing campaigns, event activations, and hospitality experiences for our key supporters. You will be excited by this diverse role, supporting across a range of different commercial activity. You will be comfortable taking responsibility for tasks, managing detailed information, and completing your actions effectively whilst keeping an eye on deadlines to prioritise your work. You’ll be someone who takes pride in supporting your colleagues and helping the BPA achieve its strategic goals. Our twin priorities as an elite sporting organisation with a commitment to social change creates a fun, lively and professional organisation. You’ll be great at building relationships across the team, asking questions and proactively finding solutions where needed. You’ll be confident spending time with our partners and supporters at meetings and events, with an opportunity to get to know a wide range of different businesses and sectors through our partner family. The successful candidate will be supported every step of the way on their journey with the BPA. We are committed to ‘a positive Team experience from start line to finish line and beyond…’ and are committed to helping all our staff develop their skills and reach their full potential. For full information on the role’s requirements please review the job description which details the main tasks and responsibilities and the person specification. The BPA is fully committed to the principles of the equality of opportunity. It is responsible for ensuring that no job applicant receives less favourable treatment, on the grounds of age, race, disability, parental or marital status, religious belief, sex, gender, social status or sexual orientation, than any other. How to Apply: For details of the person specification download the Job Description from the British Paralympic Association’s website – https://paralympics.org.uk/articles/role-commercial-team-assistant Please submit a completed Equal Opportunities Monitoring Form available here: https://forms.office.com/e/4X2ZEcYAVD Please send a role specific cover letter, CV and indication of current salary to Terry Race, Corporate Services Officer, at jobs@paralympics.org.uk. All enquiries are to be directed to the email listed and no phone enquiries will be taken. Closing Date: Wednesday 3rd January 2024 (12.00 midday). Interviews: Candidates who are shortlisted for interview will be notified by Thursday 4th January, Interviews are due to take place on Thursday 11th January at our central London office. Please note: Depending on the outcome of the first round of interviews there may be a second round to this process. Data Protection: ParalympicsGB will process and store and your personal information (this means any information that identifies or could identify you) for the purposes of recruitment, for a period of up to six months after the closing date, after which it will be securely disposed.
Expected salary: £21000 – 23000 per year
Location: London
Job date: Thu, 14 Dec 2023 05:27:05 GMT
