Job title: Administrative Assistant, Corporate Governance
Company: ATCO
Job description: Job Description:
Administrative Assistant, Corporate Governance
Location: Calgary, AB
Always there. Anywhere. That’s us! A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it is hard. This is the ATCO way!
What You Get To Do:
- Provide administrative support – Using Microsoft 365 applications to create and maintain documents, spreadsheets and slides (Word, Excel, PowerPoint, Teams, SharePoint).
- Handle administrative functions that carry a high level of responsibility including executive calendar management, organizing meetings and conference calls, and correspondence with legal professionals.
- Create/update correspondence, filing and scanning.
- Prepare expense reports.
- Review, update, implement and maintain corporate records management system and electronic data for corporate records.
- Prepare and issue meeting notices, draft agendas, notify contributors/presenters.
- Upload material for Board, Board Committee meetings, and other meetings as required, and ensure books are regularly archived.
- Organize lunch, parking, video/teleconference, Board room set up/clean up, dinner and transportation (as required).
- Liaise with meeting secretary after meetings and ensure follow up items are completed.
- Maintain electronic files for each meeting.
- Any other duties related to the preparation and administration of Board and Committee meetings.
- Act as primary administrator of the electronic board portal and provide support to users
- Maintain user grids for the electronic board portal and maintain the electronic board portal resource center.
- Ensure Company Profiles are updated by each business unit annually.
- Ensure contact lists are kept updated.
- Assist with Annual General Meetings of shareholders, as required.
- Provide support for corporate events and functions, as required.
- Organize documents related to various corporate transactions and projects and assist with document distribution as required.
Who You Are:
- A bachelor’s or diploma degree in Business or Administration.
- 5-7 years of experience in a corporate environment in an administrative capacity and supporting a director level and up or a team.
- Experience preferably in a corporate secretarial or in-house legal department.
- Experience working with executives/boards of directors would be an asset.
- Have professional communication skills.
- Have strong organizational skills with an emphasis on attention to detail.
- Have a positive attitude and willing to take initiative.
- Ability to display tact, good judgment, and strong interpersonal skills around the handling of information of a confidential nature.
- Ability to prioritize and manage time to accomplish several tasks simultaneously.
- Ability to adapt quickly and maintain a high level of organization in a fast-paced environment.
- Must have excellent cross-functional skills and be willing to work as part of the Corporate Governance & Secretarial team as well as with the broader ATCO team, including with the Finance, Treasury, Human Resources, Corporate Communications and Internal Audit departments.
- Experience with Diligent and Workiva preferred.
- Understanding of common legal documents relating to corporations would be an asset.
What We Offer:
- A culture based on caring, integrity, agility, collaboration, and striving for excellence.
- Competitive compensation.
- Flex benefits.
- Tuition assistance program.
- Training and mentorship programs.
- Charitable donation matching.
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
Canadian Utilities is part of ATCO Ltd. ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world at www.atco.com.
At ATCO, we support a diverse and inclusive environment that values the contributions and perspectives of everyone on the ATCO team. We believe the ATCO team is the foundation of our business and our most valuable asset across our global operations. Without each team members’ unique skills, strengths, and knowledge, we simply wouldn’t be able to achieve our fundamental vision of delivering life’s essential services to our customers around the world.
ATCO is an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
Expected salary:
Location: Calgary, AB
Job date: Sun, 26 Nov 2023 06:06:53 GMT
