Job title: Accounting Analyst
Company: Havergal College
Job description: We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as an Accounting Analyst. This is a full-time position.
Why Havergal is the Place to Be
Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12.
At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 125 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and co-curricular programs, and a cohesive and collegial team of faculty and administrative staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.
We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us on this transformative journey of education, working together to empower young women to make a positive difference in our world.
The Position:
Reporting to the Manager, Accounting Operations, this position plays a key role in the Accounting functions for Havergal College and The Havergal College Foundation, supporting Accounts Payable, Donor Services, Accounts Receivable, Retail Store and General Accounting.
Specific Accountabilities:
General Accounting
- Ensure accounting transactions and data entry documents meet generally accepted accounting principles;
- Prepare and file monthly HST returns;
- Participates in month-end and year-end closing procedures;
- Assist with preparation of Annual Returns (T3010) for College and Foundation;
- Assist with annual audits for College and Foundation;
- Participate in Annual Student Enrollment Process;
- Assist in Green & Gold (school retail store) as required;
- Assists with preparation of month end reconciliations;
- Other duties as assigned.
Accounts Payable (AP)
- Timely and accurate processing of invoices and payments, ensuring proper HST tax and rebate coding, entering tax self-assessments as required;
- Maintenance of vendor master file including review of vendor terms and archiving of contracts;
- Cheque printing and distribution, processing electronic payments, and wire payments.
- Follow up with departments on outstanding purchase orders and invoices;
- Reconciliation of vendor statements, expense reports, and credit card statements;
- Maintain sufficient petty cash funds and prepare petty cash reconciliation;
- Train members of faculty and staff on the Havergal purchase order system;
Accounts Receivable (AR)
- Processes all school billing and credits including student scholarship and bursary awards;
- Receives and applies all cash, cheque, online, wire and credit card payments daily;
- Reconcile, prepare and process daily bank deposit either electronically or at bank;
- Maintains and sends monthly EFT file;
- Review AR aging for follow-up on overdue accounts;
- Administer Boarder Health Insurance Coverage and Tuition Insurance Plan;
- Handling external and internal inquires;
Donor Services
- Gift and pledge processing for donors in accordance with CRA regulations;
- Issues Donor tax receipts and thank you/acknowledgement letters;
- Prepares monthly donation upload file for posting to general ledger;
- Supports reviews of donations and gift agreements for donor restrictions;
- Identifies expenses that meet donor restricted funds purposes;
- Supports Advancement team by running gift reports and tracking pledges;
- Facilitate gifts through The Havergal College Educational Foundation Inc.;
- Works closely with Financial Analyst to prepare donor listings for annual publications.
Qualifications, Knowledge and Experience:
- Accounting education or equivalent working experience;
- Working towards or completion of professional accounting designation (CPA)
- Minimum two years related experience of full cycle accounting, preferably in a non-profit environment;
- Practical knowledge of accounting practices and relevant government legislation, including CRA charitable tax receipt guidelines;
- Experience using databases, building queries etc.;
- Expert Excel skills
- Proven problem-solving, analytical skills and strong attention to detail are a necessity;
- Ability to prioritize responsibilities, meet tight deadlines and adapt in a busy changing office environment;
- Excellent communication, interpersonal and writing skills;
- Excellent Customer Service focus;
- Ability to work successfully both in a team environment as well as independently with minimal supervision;
- Maintain high standard of discretion dealing with confidential information.
Demonstrated ability and commitment to the Core Competencies of:
- Inclusive Excellence
- Collaboration & Teamwork
- Integrity & Trust
- Learning Agility
- Communication
- Growth Mindset
All qualified candidates are encouraged to apply and express their interest to no later than January 5, 2024.
Havergal College thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Havergal College is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact Cathy LeBlanc at 416-483-3519 ext. 6526 or by email at accessibility
Expected salary:
Location: Toronto, ON
Job date: Thu, 14 Dec 2023 08:59:43 GMT
