Job title: Tough Mudder & Spartan Race – Event Operations Executive – UK
Company: Spartan Race UK Operations Ltd
Job description: From our humble beginnings in 2010, both the Spartan and Tough Mudder brands have grown exponentially across the globe, now operating in over 42 countries, delivering over 250 events
annually and welcoming 10+ million people to our start-lines. Our mission throughout remains clear, to transform 100 million lives, and we are well on our way to achieving that goal.
From day one, we’ve built a culture to reflect that philosophy, bringing on quirky people who are great at what they do and passionate about our events and customers. Together we have created brands that have become movements and lifestyles; in just six years, we’ve helped our
communities fundraise over £5M for UK charities and had over 10,000 people get Tough Mudder or Spartan tattoos. The opportunity ahead of us is vast, and we continue to look for the best, brightest and most badass to join us.
Our ideal candidate wants more than a few lines on their resume – they want to help build a company that changes the lives of millions of people for the better. This role will give you the opportunity to push your boundaries and find out what you’re capable of, to work with and learn from incredibly smart people, and, most of all, to enjoy the journey of helping to market a world class events organisation.
Sound like something you can get on board with?
THE JOB
We’re looking for a smart and outgoing Event Operations Executive to join our UK Operations Team, this is a role that can be based remotely across the UK, however regular travel a minimum of two days a week into a central office location close to London city centre would be expected. The primary responsibility of the Event Operations Executive is to create and manage an exceptional event experience within the Event Village area – focusing on maximising customer satisfaction whilst delivering a seamless, cost effective operation.
This role will report into the Event Operations Manager, and will work closely with other central event services functions. There will be extensive travel and weekend work required in this role.
The Event Operations Executive will work across both the Spartan and Tough Mudder brands, supporting key members of the team as required. They should expect to be present at a number of
events throughout the course of the year.
ROLES AND RESPONSIBILITIES
● Assist the Event Operations Manager with all event planning requirements
● Own the planning and delivery for all front of house aspects of the event. Specifically focus
on design, set up and management of the Event Village area
● Identify, negotiate terms and contract external vendors and service providers
● Identify and deliver revenue enhancing activities to drive on site participant spend
● Identify and deliver opportunities to enhance customer satisfaction through the Event Village
experience
● Ensure effective and safe partner servicing and management, including siting of activations
and collection of risk assessments and insurance documents.
● Create event specific briefing documents for both internal and external use
● Manage up to 120 staff on event weekends, including the sourcing of a number of crew and
contractors for event week and event weekend operations
● Development and refinement of operational plans: Produce/contribute to key event
documents.
● Create purchase orders, invoicing and ensure financial control documents are up to date and
accurate
● Assist in post-event budget reconciliation
● Collation of vendor health and safety documentation and ensuring event village contractors
abide by CDM regulations during event build and break down.
● Coordination of event related accommodation and travel arrangements.
REQUIREMENTS
● Degree level education in a relevant discipline is preferred, comparable experience within the events industry will also be considered.
● 2+ years of experience in live events
operations.
● Demonstrable experience of mass participation event planning,
particularly events in greenfield locations
● Experience in Visio software to aid venue planning.
● Experience in online software suites; Google Drive, Docs/Sheets etc.
● Excellent knowledge of Event Operations, planning, licensing, H&S.
● Knowledge and experience with budgets
● Strong critical thinker andcommunicator
● Ability to thrive in a fast-pacedenvironment
● Strong organisational skills andattention to detail
● Creative problem-solver
● Focused on meeting objectives and delivering results
● Resilient, positive, can-do attitude.
● Team player
● Proven ability to maintain calm and clear decision making in high
pressure situations
● Valid driving licence
● Willingness to be working away, often up to 10 plus days at a time to
oversee event delivery
How to apply
STILL THINK YOU’RE THE BEST PERSON FOR THE ROLE? Please email your CV and cover letter to Amy.Tayler@spartan.com Applications deadline: 12:00 on 26th November 2023. Interviews: w/c 4th December Start date: January 2024
Expected salary:
Location: Central London
Job date: Sat, 11 Nov 2023 01:42:37 GMT
