Job title: COLA Outreach & Recruitment Coordinator
Company: University of Texas at Austin
Job description: Job Posting Title: COLA Outreach & Recruitment Coordinator
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Hiring Department: College of Liberal Arts
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Position Open To: All Applicants
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Weekly Scheduled Hours: 40
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FLSA Status: Exempt
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Earliest Start Date: Immediately
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Position Duration: Expected to Continue Until Aug 31, 2026
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Location: UT MAIN CAMPUS
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Job Details:
General Notes
The College of Liberal Arts is committed to creating and maintaining an academic community in which all members are equally respected and valued. We believe the best ideas are born from sharing viewpoints, opinions, and perceptions from colleagues with varied backgrounds and experiences. For more information about the College of Liberal Arts, visit our .
Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on staff leadership and professional development offerings, please click and .
What benefits do I receive with UT? The university offers an including but not limited to:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Generous paid vacation, sick time, and holidays
Teacher Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Flexible spending account options for medical and childcare expenses
Tuition assistance
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
This position is eligible for a hybrid (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.
Purpose
The purpose of this position is to effectively recruit and enroll enthusiastic undergraduate students to the programs in the College of Liberal Arts. This position works to meet freshmen targets with well-matched students through direct contact with students, development of relationships with students, outreach to students, and collaboration with high school guidance counselors and college staff and academic program faculty. This position is fixed term until 8/31/2026. Renewal is contingent upon funding and need.
Responsibilities
Advise COLA Dean’s Ambassadors group consisting of 15-20 undergraduate students; coordinate recruitment, hiring, and training of Ambassadors group; coach Ambassadors on public speaking and prepare group to engage with audiences including prospective students and families, Dean’s Advisory Council, and Parents Council. Facilitate training of this paraprofessional role and collaborate to produce our visit experiences, including in-person and virtual information sessions, COLA tours, and other coordinated events to the college.
Assist with implementation and execution of events hosted by the Office of Admissions. Travel to destinations across Texas to represent COLA at Admissions events; partner with Admissions staff at Regional offices on events and information sessions. Work towards advancing the goals of the Office of Admissions, with emphasis on the College of Liberal Arts.
Collaborate with COLA Leadership and Office of Admissions to establish the College of Liberal Arts’ undergraduate enrollment priorities. In conjunction with Department Chairs and COLA administrators, develop strategies for increasing interest and enrollment in academic programs housed in the College. Develop and maintain a strategic recruitment plan, monitor enrollment outcomes, and assess the effectiveness of recruitment activities in shaping outcomes.
Collaborate with marketing and communication and COLA Public Affairs to to create promotional materials such as brochures, emails, and videos. Engage prospective students, families, schools, high school counselors, and community-based organizations (CBOs) using printed materials, email, social media, and departmental websites. Communicate with high school admissions counselors about COLA majors, minors, and opportunities; promote the value of a liberal arts education to high school counselors and prospective students and families.
Develop and coordinate recruitment and yield programs specific to the College of Liberal Arts, including but not limited to on-campus events, individual and group visits, and off-campus programs. Determine the appropriate audience, schedule, agenda, and venue. Secure space and arrange for A/V and custodial support. Coordinate event-related marketing, communications, and registration. Coordinate the participation of faculty, students, and staff as needed. Monitor projected and actual expenditures in accordance with budget allocations. Partner with UT Office of Admissions on outreach, recruitment, and yield events including, but not limited to, Texas Preview days, LEAD, Hooked on College, and Future Longhorn Dinners.
Facilitate applications to and enrollment in the College of Liberal Arts and build relationships with prospective students by communicating with and engaging prospective students throughout the college selection, admission, and enrollment processes on an individual basis via phone, email, and in-person meetings. Conduct presentations and tours on the undergraduate experience, outcomes, and admissions processes for the College of Liberal Arts. Facilitate weekly COLA general information sessions both in person and virtually. Meet individually with prospective students and families at the request of the President’s Office and Development Office. Schedule office hours for guests/visitors to UT Austin that have also expressed interest in learning more about COLA. Utilize the client-relationship-management (CRM) database to manage engagement with prospective undergraduate students throughout the college search and enrollment processes.
Serve as an active, positive, and engaged member of the College of Liberal Arts, Office of Student Engagement staff; develop and manage assigned office procedures, paperwork, ensuring data integrity; provide assessment support for assigned programs; assist with special projects as assigned by leadership.
Required Qualifications
Bachelor’s Degree with at least 5 years of relevant work experience or Master’s Degree with 3 years’ relevant work experience. Excellent written, verbal and presentation skills. Ability to work well independently and as part of a team. Flexibility to travel on nights and weekends as needed. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with public speaking or giving presentations to large groups. Comfortable leading one-on-one conversations with students about the College of Liberal Arts. Previous experience managing students. Familiarity with a University setting. Experience with event logistics and planning.
Salary Range
$52,000 + depending on qualifications
Working Conditions
Typical office environment
Work Shift
M-F, 8-5
Position also requires frequent evening and weekend travel as needed.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
[PDF] [PDF] [PDF] [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Expected salary: $52000 per year
Location: USA
Job date: Sun, 17 Dec 2023 08:36:42 GMT
