Job title: Program Manager (Career Services)
Company: American Mathematical Society
Job description: At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team. The AMS has over 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.
What We Offer
Hybrid work policy and excellent work-life balance
Generous benefit offerings including: * 9.5% employer contribution to 403(a) Retirement Plan
- 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
- Medical and Dental coverage with Employer cost share
- Voluntary Vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
- 12 paid holidays
- Paid time off starting at 21 days/ year
- $500 Computing benefit to be used for set up of home office (for applicable role)
- SUMMARY:Promote, coordinate, execute and enhance the career and professional development services of the AMS.
- ESSENTIAL FUNCTIONS:
- Plan, price, budget, supervise, administer, promote, evaluate and report on professional services including MathJobs.org, AMS Employment Center, AMS Career Fair, Dept Chairs and Leaders Workshop.
- Provide support for BEGIN (Business, Entrepreneurship, Government, Industry, Nonprofit) activities, under direction of the Director and/or BEGIN SPO
- Plan and coordinate the promotion and management of the services above, along with other professional programs through various AMS portals, such as web pages, web products (such as MathPrograms.org), the Headlines & Deadlines newsletter, social media, and printed materials.
- Coordinate the promotion and management of the Mathematics Research Communities; oversee logistics and data collection for grant reporting
- Supervise the administration of other professional development activities and services, as assigned
- Supervise professional programs staff; develop and manage talent with a goal of excellent service to the AMS community.
- Under the guidance of the Director, implement new and strategic enhancements to AMS programs and services, to reflect the policies and activities approved by AMS leadership.
- Build appropriate database or other software tools, web pages, and digital file structures needed for increased efficiency and accuracy in the department; work with outside web service vendors when needed
- Ensure project scheduling, cross-training, and documentation are in place at all times in the department; oversee implementation of new projects.
- Travel to and conduct activities at various AMS meetings
- Perform other or similar related duties as requested or assigned
INTERNAL AND EXTERNAL RELATIONSHIPS: * Work with other departments on messaging, marketing, strategies and planning.
- Coordinate workflow with several other departments including the Fiscal, Membership, Meetings, MPS, and Creative Services
- When necessary, facilitate communications with committees, applicants, employers and other community members for escalated issues or needs.
SUPERVISORY RESPONSIBILITIES:
- Supervise, mentor, and develop staff within the Programs department.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Master’s degree or equivalent experience
- Must possess demonstrated excellent writing skills
- Must possess capacity for learning and understanding computer software and web tools
- Previous experience with program management, nonprofit management, the scientific community, or higher education is useful.
- Familiarity with the scientific community is useful
- Must have previous demonstrated supervisory skills and experience
ATTRIBUTES AND COMPETENCIES: The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position:
- Demonstrates understanding of organization’s mission, structure, culture, and constituencies
- Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department
- Responds positively to changes in the organization and the workplace
- Demonstrates flexibility in responding to work demands
- Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect
- Plans and organizes work effectively
- Accepts accountability for job performance and results
- Works effectively with others in a variety of settings
- Uses communication tools effectively (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation
- Maintains professional composure in challenging situations
- Exercises discretion in identifying, handling, and safeguarding confidential information
- Addresses issues constructively, building cooperative relationships within and across departments
- Receptive to feedback and willing to try different approaches in order to achieve the best results
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting or repetitive motion
- Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices
WORK ENVIRONMENT/CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Typical office environment, climate-controlled, minimal noise
- Performing primarily sedentary work with limited physical exertion and lifting up to 40 lbs.
- Extended work hours may be required to meet project deadlines or resolve unexpected problems
- Ability to travel and navigate convention center environment during AMS events.
- This position is required to be in-office with hybrid potential
Other duties disclaimer: This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform.
Expected salary:
Location: Providence, RI
Job date: Fri, 01 Dec 2023 07:26:29 GMT
