Job title: Federal HR Assistant
Company: West 4th Strategy
Job description: Federal HR Assistant
Role
We need a Federal Human Resources (HR) Assistant to work with us at the Government Publishing Office (GPO). In this role, you’ll support Human Capital Operations by processing personnel actions, supporting new hire onboarding actions, and assisting senior-level staffing, benefits, and classification HR specialists. This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.
RESPONSIBILITES
- Provide administrative support for new employee orientation.
- Processes Benefits, Workers’ Comp and retirement personnel actions.
- Inputs and verifies documents for employment in the USA Staffing database, required to onboard new hires.
- Must stay apprised of human resource terminology, requirements, procedures required to process HR actions consistent with Office of Personnel Management (OPM) and 5 CFR rules and regulations governing recruitment, staffing and placement, pay and classification activities.
- Review personnel actions for accuracy (e.g., appropriateness for regulatory authority and remarks), resolves discrepancies and completes forms and verifies missing information.
- Determines benefits eligibility, creditable service, (e.g. computing SCDs) and follow up on suspense actions (e.g., probationary and trial periods, unapplied, NTE, WGI Determinations, etc.).
- Verifies Fair Labor Standards Act (FLSA) assessments associated with PD’s, and personnel files. In addition, confirms and verifies veteran’s preference eligibility from the employee records, reviews and confirms the accuracy of routine pay adjustments.
- Ensures that the correct documentation is submitted with all personnel actions. Documents must be completed, routed, filed and arranged in proper sequence. Discrepancies are identified, and corrected within an established time-frames.
- Completes special projects, involving payroll, intervening actions, pay adjustments, awards, etc.
- Processes all documents associated with inputting SF-52s (Request for Personnel Actions) and SF-S0’s (Notification of Personnel Action) such as; in-processing selectees, promotions, awards, details, within grades, name changes, reassignments, summer appointments, student and special emphasis programs, term and temporary appointments, death benefits, Thrift Savings Plan options, and retirements, in the appropriate automated systems. Ensures documents comply with OPM guidelines and are correct.
- Contacts employees or supervisors to resolve questions before processing final actions; provides information on HR systems, processes and procedures and/or provides brochures, applications and other HR documents to employees. Performs final reviews on personnel documents to ensure data complies with appropriate Guide to Personnel Processing Actions (GPPA) guidance.
- Provides support to Recruitment and Staffing Specialists, answers the phone, directs inquiries to the correct Specialist; and handles the customer-serves aspects of HR employment from the initial job offer to entry on duty (EOD). In addition, prepares offer letters, and creates and distributes employment-related correspondence; e.g., offer letters, and orientation materials. Researches and resolves a variety of human resource problems relating to pay, performance, incorrect data on the Notification of Personnel Action.
- Coordinates EOD dates for new hires and follows-up with all candidates with offer letters. Obtains and coordinates release dates needed to complete Standard Form (SF-75) information from losing and gaining Federal Personnel agencies.
- Fully participates in conducting new employee orientation. This includes presenting of information, completion of new hire paperwork, and follow up with one-on-one counseling with new hires.
- Responsible for onboarding procedures and requirements, including the development of tentative offers, final offers, and letters, review all onboarding paperwork, one -on-one counseling session, security packages, medial packages, etc.
- Confirms and verifies veteran’s preference eligibility from the employee records, and routine pay adjustments. Ensures personnel documents for non-hire actions; (i.e., promotion actions, WGl’s, set pay, pay plan, series, grade and step), are scanned in eOPF’s and are up to date.
- Files and scans documents in the eOPF following established procedures. Consolidates eOPF’s for transferring employees, requests forms, records and documents, and send eOPF’s to records holding. Calculates necessary service computation dates in accordance with OPM processing procedures.
- Updates SF52 Dashboard – Tracker with accurate and concise information.
- Codes actions for input into the National Finance Center’s (NFC) automated payroll/personnel systems and reviews and follows-up on error listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis.
- Review certificate and selection package to determine all documents are accurate prior to making tentative offer.
- Work with Staffing & Recruitment Specialist to recruit for a full range of commonly filled positions; provides input and guidance on a range of hiring authorities.
- Determines eligibility of applicants to a broad range of positions. Analyzes applications and makes basic qualifications determinations for a full range of commonly filled positions. May review highly complex qualifications with assistance of higher graded specialist or supervisor. Makes rating and ranking determinations, applies veterans’ preference (as appropriate), and determines order of Certificates of Eligibles, merit promotion referrals, and special hiring authority referrals. Counsels, advises and furnishes assistance in human resource administration as it relates to staffing and placement functions. Independently resolves a full range of routine staffing problems and issues.
- Responds to customer inquiries on such matters as procedures for filing applications, status or recruitments, kinds of vacancies in the organization, etc.
- Manages pre-employment process for new hires.
- Computes service computation dates, variety of federal service credits.
- Coordinates all pre-employment process requirements and conducts reference checks. Screens pre-employment forms for accuracy and completeness; and assists selectees in filling out forms when needed.
- Establishes, maintains, and closes out recruitment files and other required records.
- Responds to applicant questions concerning the application process, status of applications, etc., in an automated HR System (i.e. USA Staffing or similar);
- Advises management and applicants of requirements for basic onboarding activities, in-processing and investigations.
- Examines codes and processes official personnel actions for personnel. This includes verifying previous service, including military service and computes service computation dates (SCDs). As well as researching a variety of regulatory guides to make definitive determinations on a wide range of technical issues, including creditable service for probationary periods, career tenure, and leave category determinations, etc.
- Establishes and maintains electronic Official Personnel Folders (eOPFs).
- Codes actions for inputs into the National Finance Center’s (NFC) automated payroll/personnel systems and reviews and follows-up on error listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis.
- May work at the front desk in HCO or for the CHCO as needed. Greets customers, answers basic questions, answers and routes calls.
IT Systems
- National Finance Center (NFC) EmpowHR, EPIC, EPP, Mainframe System Government Retirement and Benefits Platform (GRB) and its components
- eOPF
- Microsoft Suite including Word, Excel, Power Point, SharePoint, Outlook and MS Teams
KNOWLEDGE & SKILLS
- Strong knowledge of coding and processing personnel actions this includes being able to correctly code Standard Form personnel actions with Nature of Action codes, tenure, probationary period, legal authority, etc.
- The Contractor should be experienced with USA Staffing including Selection Manager and Onboarding modules.
- Skill and working knowledge of NFC/EPIC web.
- Skill and working knowledge of GRB.
- Basic knowledge of the full range of recruitment, placement, position management, classification, compensation, performance management, and personnel support services.
- Skilled and working knowledge of USA Staffing (onboarding components).
- Skill and working knowledge of National Finance Center’s EmpowHR system.
- Skill and working knowledge of OPM’s eOPF system.
- Skilled in using Windows Operating Systems.
- Strong working knowledge of the Microsoft Suite including MS Outlook, MS Word, MS Excel, and Power Point.
- Strong working knowledge of Adobe Acrobat.
- Ability to communicate effectively verbally and in writing.
- Ability to write email correspondences or formal letters to various customer groups
- Ability to work as a member of a team to collaborate and reach a common goal.
BACKGROUND
- Progressive experience
EDUCATION
- Preference for Bachelor’s degree
LOCATION
- Washington D.C. 20401 – Remote
CLEARANCE
- U.S. citizenship is required since this role supports the U.S. federal government
CLIENT
- Government Publishing Office (GPO)
TRAVEL
- No travel required
WORK HOURS
- 40 hours per week
- 8 hours per day
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility — W2
RELOCATION
- Not eligible for relocation benefits
West 4th Strategy is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: This position is W-2 only; no Corp-to-Corp or 1099 candidates. Relocation will not be offered. Selected applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
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Expected salary:
Location: Washington DC
Job date: Sun, 05 Nov 2023 06:15:18 GMT
